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The Most Effective Way To Dispute A Carrier Re-weigh Charge

Carrier Re-weigh are a common frustration in the shipping industry. This usually stems from the fact that a large percentage of shippers are ill-equipped and do not have large enough certified scales to weight the skids being shipped, or just don’t have the time to weigh each individual skid prior to shipping  relying on internal documentation that was produced several years ago, usually forgetting to include the weight of each pallet (typically 40 lbs) to the shipment in question.

Carrier re-weigh

Carrier re-weigh scale.

Since a change in the total weight of a shipment can have a dramatic impact on your rate, as well as legally create an issue for the carrier who is bound to run trailers below 45,000 lbs for a typical 53-foot dry van in North America. They weigh certain shipments in order to remain within the legal weight limits of the department of transportation. If the shipment in question does not conform to the stated weight on the bill of lading, then a re-weigh inspection form is created and a re-weigh is performed incurring additional charges to the shipper. 

What’s the most effective way to dispute a carrier re-weight?

If you just received your carriers invoice and were stunned at the rate increase that you never approved, chances are that its a carrier re-weight. However, you can dispute the re-weight charge by following this usual procedure but it must be done correctly for you to get the best chance of reducing or eliminated the increased re-weigh fees.

All Skyfer Logistic carriers posses certified scales during a carrier re-weight inspection and provide re weight and inspection certificates detailing the reasons for such increases. If you are convinced that the carrier re-weight & inspection is wrong you can dispute the carrier re-weight charge by following a few steps.

What documentation should be submitted to the carrier in order to correctly dispute the carrier re-weight charge?

Most common carriers require two distinct documents in order to accept a claim that disputes a carrier re-weight. These two documents must be official docs from the shipper or manufacturer and not a handwritten annotation.

A. Product Spec Sheet – This is a sanctioned document from the manufacturer or shipper that contain basic information about the shipment in question, including its Weight, Dimensions, and Description

B. Shipment Packing Slip – This paper comes from the shipper and is usually included with the skids during transit. It would itemize each product in the shipment along with the number of pieces and weights. The weight on the packing document and the Bill of Lading is the total weight of the shipment which includes the skid or skids.

In order to have a much better chance of success in the dispute of a carrier re-weigh, we suggest that it be made within a few days of being invoiced. Claims against a carrier re-weight can take anywhere between two weeks and a couple of months, so patience is a virtue in this case.

Most freight brokers worth their salt will assist you in filling a carrier re-weigh claim or even perform it on your behalf, Skyfer Logistic certainly does. Once the process is complete, they will usually provide you with a claim number that you can track and discuss any further issues with the carrier in question. This claim number is your proof that the process has started and is in the carriers claim system. If your dispute is approved you will be re-invoiced the correct amount and your original re-weight invoice will be voided in their system.

Author: Pierre is an entrepreneur and co-founder of Skyfer Logistics, a B2B firm that helps small and large businesses save money on shipping costs and helps them reduce their overall risk when it comes to their day-to-day freight needs. He loves following formula 1, traveling, and covering the latest stories on entrepreneurship. Connect with him on LinkedIn and Twitter

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Take back control: Your guide to the most common LTL accessorial charges

LTL accessorial charges are pesky extra fees carriers add to shipping bills in order to account for additional services and resources needed to deliver a shipment. They can quickly add up and cause unnecessary increases in your overall transportation expenses. Knowing what they are and how they are calculated is the first step in taking back control. Bellow is a guide to better understand and reduce the most common accessorial charges.

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4 Reasons to Review Your FAK Agreements ASAP

FAK (Freight All Kinds) agreements enable multiple items to be shipped and billed under a single freight class. For shippers dealing in various freight classes, these contracts can generate immense efficiencies. They allow for a streamlined process by reducing costs (admin and operational) for both parties involved (the shipper and the carrier). BUT, as time passes, the benefits of many FAK agreements evaporate. They then turn into unnecessary drains and inefficiencies, which inflate the freight bills of unaware shippers. 

Here are four reasons you may need to review your current FAK agreement(s):

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Are your breakpoints hurting you? The 7 mode optimization questions you should be asking

Mode optimization (finding the most cost-effective shipment method for every shipment) is a useful cost-minimization tool. However, traditional methods can often lead to missed opportunities and foregone savings.  Here are five essential questions to ask during mode optimization planning or evaluation.

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What’s the Right Approach to Air Freight?

For time- or temperature- critical shipments, nothing beats air freight. It is a highly efficient, highly visible form of shipping that has become an integral component of many modern supply chains, allowing shippers greater agility and speed to market. However, these gains can often come with a steep price tag. Here is a quick guide on how to best approach integrating air freight into your supply chain. 

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Risk Management Alert: 6 of the World’s Riskiest Ports are in the US

Top risk management firm RMS conducted a catastrophic risk analysis of the world’s ports, ranking them according to greatest loss potential. Though the two riskiest ports are in Japan and China (Nagoya and Guangzhou), out of the top ten most hazardous ports, six are located in the United States and two are in Europe.

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A crash course on Canada-US cross-border shipping, customs, and trade

Canada and the United States have the largest trade relationship in the world. Its effects touch all industries and understanding its specific quirks and issues is essential for any company wishing to ship across the US-Canada border. Here is a quick primer and some tips for avoiding delays. 

Canada-US Cross-Border Shipping
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It’s a Seller’s Market: How to Become a Shipper of Choice

The tables have turned. Driver shortages and increased HOS regulations have made shipping a seller’s market. More and more, shippers are the ones competing for carrier services. This role-reversal means carriers can be choosier about their freight, and shippers with reputations for being difficult, do so at the costly and inconvenient risk of delays and unshipped cargo. As the trend evolves, there is growing talk of the Shipper of Choice designation, which involves investment in carrier-friendly processes and a conscious commitment to good carrier relations. Here’s what you need to know.

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7 SOLAS-Friendly Tools For Streamlined Compliance

July 1st has passed, and the new SOLAS VGM regulation is now in effect. The rule, aimed at cracking down on overweight containers and accidents, states that, as a condition of vessel loading, shippers must present the verified gross mass (VGM) of their containers to ocean carriers. The rule change was approved in 2014, and gradually, software-based solutions arose to meet the needs of anxious shippers. Here is a roundup of 7 products aimed at making SOLAS VGM compliance as cheap and painless as possible.

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How to Get the Most Out of Intermodal Shipping

Intermodal shipping is loading cargo into a container and moving it from point A to point B using multiple modes of transportation (rail, road, sea, air). Once the cargo is in the container, it is not touched until it reaches its final destination. We’ve already discussed why you should be incorporating intermodal into your supply chain. Here are some ways to get the most out this transportation method:

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